Set labor cost per hour
Labor cost per hour is how much that person costs the company per hour (salary, charges, allocated benefits). It is not what you charge the client.
In Rabbiit the field is called Cost per hour, on the Values tab of the record. Reports use this number for the cost column and for margin (revenue minus cost). Without it, the dynamic summary still sums hours — but cost comes out zero or incomplete.
💡 Plan: saving cost requires the user-cost feature. Someone who sees the field without being able to edit is in read-only mode. A superuser only changes the cost of assigned people, if they have the extra permission.
The billable hourly rate (what you charge the client) is another field on the same tab. Details are in set billable hours and hourly rate.
Where to open it
Users screen, path to the profile Rates tab
- Users menu → click the person’s name.
- Values tab.
- On the invitation, the same tab exists before you send it — you can already leave with the correct cost.
Save the record (or send the invitation) to store it.
Cost per hour
A money field in the account currency, with an / hour suffix. Example: if the agreed internal cost is 85/h, that is the number.
Rabbiit multiplies this value by the duration of each entry. A 2h entry with a cost of 80/h becomes 160 of cost on that entry. The detailed report shows the Cost column when the plan and permission allow you to see it.
What does not go in this field:
- Billable amount (client).
- Billing tax or fee.
- Capacity (hour ceiling). That is the Capacity tab.
Leave it blank or zero only if the account does not use internal cost. Then report margin has no “spend” side.
When the value changes (history)
A March raise cannot rewrite January’s cost. When you change the number, Rabbiit asks which period to apply it to:
- Set the value used from the beginning — first time, or there is no effective period yet.
- Replace the most recent period value — corrects the current value without opening another range. Use it when you got the number wrong, not when the policy changed.
- Apply to entries from a date — opens a new effective period. Entries before that date keep the old cost; later ones use the new one. This is the path for an adjustment.
The third option requires the hourly cost history feature. Without it, you only replace the current value.
After saving, Hourly cost history lists the periods (date + value). You can delete the most recent period if you got the date wrong.
Who sees cost in reports
Seeing the field on the record and seeing the Cost column in the report are different permissions.
- Edit cost — administrator, or superuser with “see and edit internal cost of assigned people”.
- See cost in reports — “see internal cost amounts of assigned people” (superuser) or the administrator.
Without that view, the report still lists hours. The internal money does not appear. The extras map is in user permissions.
Check
- Save the record.
- Open the detailed report in the period where the effective date already applies, with the Cost column on.
- A 1h entry should show the same number as the field (in the account currency).
- If last month “changed” after the adjustment, the new period started too early — use from a date on the day of the raise, not “replace the current period”.
Rates tab on the user record, with the cost filled in